PTSO Documents and Job Descriptions

  • 规章制度 

    The 斯佳丽PTSO is a 501c3 non-profit organization and strives to conduct itself professionally in service of our kids and school community. Click below to read our 规章制度.

  • PTSO职位描述

    总裁或联席总裁

    • Preside at all board meetings and regular PTSO membership meetings
    • 设定会议议程
    • Oversee and assist in budget and financial operations of the PTSO
    • Submit newsletter announcements on behalf of the PTSO to administration
    • Maintain the PTSO email and distribute communication as needed
    • Update and maintain the master calendar
    • Organize and lead PTSO officers and appointees and all PTSO events and activities
    • Represent the PTSO at community and district events
    • Serve as ex-officio members of all committees. 

    Vice-President or Co-Vice-Presidents

    •  Perform the duties for the President in their absence
    • Assist the President in ongoing events, operations and procedures of PTSO
    • Represent the PTSO at community and district events
    • Support PTSO correspondence and emails. 

    记录的秘书

    • Take minutes at all PTSO meetings
    • Maintain a notebook of all meeting minutes, 月度报告, 规章制度, 日历, and volunteer list along with the Articles of Incorporation and Insurance policy
    • Perform the duties of Treasurer or Vice-President as needed
    • Chair meetings in the absence of the President or Vice President.

    相应的秘书

    • Provide consistent updates about community news to parents, students and staff via email/School Messenger, PTSO网站, 相关社交媒体, school announcements and flyers
    • Support the President/Vice President in maintaining the PTSO’s general correspondence such as email and thank you letters.

    Co-Treasurers

    • To maintain all PTSO financial records
    • To have primary possession of PTSO checkbook and records
    • To submit a monthly financial report at PTSO regular membership meetings
    • To collect and disburse PTSO funds according to the budget
    • To man年龄 facilitated funds for line items that use PTSO as a method to collect donations (e.g. Project Lit, 体育运动, 8th grade celebration trip)
    • To follow cash handling procedures and control over funds
    • To file yearly taxes and maintain files of taxes and previous years financial records, along with Articles of Incorporation
    • To pay yearly insurance and dues
    • To pay all PTSO bills in a timely manner
    • To supply cashbox requests and deposits thereof
    • 赋税占有赋税.D. and 501(c)(3) information and to distribute tax status documentation to frequent purchasers
    • To have possession of Insurance policy and memberships.
    • When both co-treasurer spots are filled it is recommended that one serve as the depositing treasurer and the other as the distributing treasurer.

    专利商标局理事会代表

    •  To attend PTO Council meetings and report back to the PTSO membership at subsequent general membership meetings.

    筹款的椅子

    • To coordinate the fundraising plan for the school year and organize and lead fundraising efforts
    • To schedule and lead the fundraising presentations for consideration for the upcoming school year
    • To communicate all fundraising events, news and information to the President and the school community.

    酒店任命

    • To coordinate any food or bever年龄s for PTSO sponsored events, meetings and activities and to form committees when needed to perform these duties.

    Scarlett Spirit Wear Appointee

    • To assist the Board in the ordering of Scarlett gear
    • To maintain records of inventory, sales and expenses and provide regular updates to the Treasurer and President
    • To submit all monies and receipts in a timely manner to the Treasurer
    • To make Scarlett Gear available for sale at school wide events when available. 

    PTO Thrift Shop Representative

    • To interact with the AAPS PTO Thrift Shop on their fundraising programs, to understand and implement their procedures in order to ensure PTO Thrift Shop funds are allotted to Scarlett throughout the year.